Two Factor Authentication (2FA)

TABLE OF CONTENTS


What is Two Factor Authentication? 


Multi-factor authentication (MFA) or Two two-factor authentication (2FA) is a security mechanism that requires users to provide two or more forms of verification before gaining access to an account, system, or application. It adds an extra layer of security beyond just a username and password.


The main difference between 2FA and MFA is that 2FA requires you to use one authentication method in addition to your username and password, whereas MFA requires one or more additional authentication methods to your username and password.

At Talmundo we currently only provide 2FA. 

Enabling 2FA on your application provides several benefits:


  • Enhanced security: 2FA significantly reduces the risk of unauthorized access, as it requires multiple forms of verification.
  • Protection against password theft: Even if a password is compromised, unauthorized access is prevented unless the attacker also possesses additional authentication factors.
  • Compliance with regulations: Many regulatory standards and frameworks require the use of 2FA to protect sensitive data and systems.
  • User confidence: Users feel more secure knowing that their accounts are protected by an extra layer of security, which can improve trust and satisfaction.
  • Reduced risk of data breaches: 2FA makes it harder for attackers to gain access to accounts, reducing the likelihood of data breaches and associated costs.

What type of users can activate this feature?


Two Factor Authentication can be enabled for:


  • All users: Admin Users and Key Contacts (Task Assignee) and Onboardees  Assignee page  
  • Only Users, Admins, and Key contacts, excluding Onboardees


How to enable 2FA on your app?


If you'd like to activate this feature, please don't hesitate to reach out to your Customer Success Manager. 


Implementation process


2FA can be activated in one click. 


Which Authenticators can be used? 


Talmundo 2FA can be used with Microsoft Authenticator or Google Autheticator, both tools are available for Android and iOS devices.  


How can users set up 2FA once it is enabled in their app?

Admin Users Access


Once 2FA is enabled when Admins login for the first time to the Admin Back-End, this screen is going to show:


As stated in the picture, make sure to have the App Authenticator app installed and then click Register, scan the code and/or add the manual code to the Authenticator app:


Once this is done, the Authenticator will provide a 4-digit code and access will be granted.


For the next login, the user will simply need to insert their password and the 6-digit code generated by Google Authenticator app


Key Contact Access 


When Key contacts have tasks assigned, they will register on the Task Assignee page. After filling in their password, the following page will show:


Following the instructions on the page and entering the 6 digit-code will grant access to the user. digit code


 Onboardees Access

After setting their password, the following screen will appear:


Scanning the QR Code will generate a 6-digit number, once confirmed, access will be granted.


How do you reset a user's password and/or their authentication setup?


It is important to highlight that each user and/or onboardee will have their own password in addition to the QR code authentication. 


Under each profile, it is possible to reset both password and authentication setup:


When clicking on '' Reset Authentication Setup'' users/onboardees will be able to start a new authentication.




For any doubts or questions please reach out to support@talmundo.com






 

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